Overview

Minute7 was founded in 2014 and is headquartered in Mountain View, California, United States, providing online time and expense tracking software for professional service firms. Minute7 is designed for teams that bill by the hour, such as accounting firms, architecture, engineering, and IT companies, offering timesheets, expense reimbursement, mileage calculation, receipt uploads, and report exports, deeply integrated with QuickBooks or usable as a standalone solution.

Minute7 positions itself as a way to "manage time and expenses in one place" for professional service teams, with data hosted on AWS and a 30-day free trial. Within the time tracking segment of the productivity category, Minute7 differentiates itself with "native QuickBooks integration plus simple flat pricing", making it a common choice for accountants and QuickBooks users.

Key Strengths

  • Native QuickBooks integration: Time and expenses sync to QuickBooks Online/Desktop in one click, reducing manual entry and reconciliation errors with financial data naturally connected.
  • Simple flat pricing: $8 per user per month with no plan tiers, plus a 30-day free trial that requires no credit card, keeping procurement decisions low-cost.
  • Complete expense management: Expense reimbursement, mileage calculation (at the current IRS rate), and receipt photo upload cover travel and project spending.
  • Professional services fit: Tracks time by client and project, with reports exportable to Excel, PDF, and CSV for client reconciliation.
  • Security and mobility: Data hosted on AWS, with free iOS/Android apps for recording time and expenses anywhere.

Product Ecosystem

Timesheets

Team members record hours by client and project on a daily basis, with notes and annotations forming a standard time ledger.

Expense Tracking

Records reimbursable expenses and corporate card spending with categorization, merged with time data into expense reports.

Mileage Calculator

Automatically calculates mileage costs at the current IRS reimbursement rate to reduce manual conversion and errors.

Receipts

Upload receipts by photo from anywhere and attach them to expense entries for auditing and archiving.

Reporting

Time and expense reports export to Excel, PDF, or CSV, viewable by client, project, and member.

QuickBooks Integration and Standalone Mode

Two-way sync with QuickBooks Online/Desktop, or use as a completely standalone time and expense solution.

Mobile Apps

Free iOS and Android apps for recording time, uploading receipts, and viewing reports on the go.

Limitations

  • No free plan: Unlike Clockify and My Hours, small teams and individuals must pay from day one, raising the barrier to entry.
  • Focused on time and expenses only: No project management, attendance, or scheduling, with limited collaboration features.
  • English-only interface: No localization, raising the barrier for Chinese teams to adopt and roll out.
  • Utilitarian interface: Less polished and modern than UX-focused products such as Harvest and Toggl.

Use Cases

  • Professional service teams using QuickBooks (★★★★★): Time and accounting are naturally connected, reducing reconciliation work — the core use case.
  • Accounting firms, architecture, and engineering teams (★★★★★): Track hours and expenses by client/project; see freelance work management tips to operationalize billing.
  • Teams needing expense reimbursement and mileage （★★★★☆）: Integrated travel reimbursement and mileage tracking reduce manual paperwork.
  • Small teams needing a free option （★★☆☆☆）: Budget-conscious teams can first evaluate free tools such as Clockify, see productivity tool comparison.

Pricing

Plan Price Key Features
Minute7 $8 per user/month All features: time, expenses, mileage, QuickBooks sync
100+ users Custom discount Volume pricing, contact sales

Note: A 30-day free trial is available with no credit card required; teams over 100 users can contact sales for discounted pricing.

FAQ

  • How does Minute7 integrate with QuickBooks? It supports two-way sync with QuickBooks Online and QuickBooks Desktop, importing time and expenses to generate invoices and bills in one step and reducing manual entry. For automated invoicing and reconciliation workflows, see automated invoice and billing systems.

  • Can I use it standalone without QuickBooks? Yes. Minute7 offers a standalone time and expense tracking solution, so all features work fully without QuickBooks. For other standalone time tracking options, see productivity tool comparison.

  • Is there a free plan? There is no permanent free plan, but a 30-day full-feature free trial is available and requires no credit card. Budget-conscious teams can first evaluate free time tracking tools in productivity tool comparison.

  • Is there a mobile app? Free iOS and Android apps let you report time, upload receipts, and view reports from anywhere. More mobile and remote work tips are in remote team management tool comparison.