Overview

QuickBooks Time began as TSheets, founded in Idaho, United States in 2006, was acquired by Intuit for about $340 million in 2018, and was rebranded QuickBooks Time in 2019, headquartered in the United States. It is an enterprise-grade time tracking, attendance, and scheduling platform in the productivity space, built around GPS clock-in, geofencing, biometric verification, and timesheets for distributed-workforce industries such as construction, hospitality, retail, and healthcare.

QuickBooks Time's key differentiator is seamless integration with the QuickBooks accounting and payroll ecosystem, letting timesheet data flow directly into payroll and project costing. The platform also supports 4,000+ third-party integrations (Zapier and more) and offers Web, mobile, and touchscreen Kiosk clock-in, with official figures showing 50,000+ businesses served, making it a representative choice for time-schedule-payroll management.

Key Strengths

  • GPS clock-in with geofencing: Auto clock-in when employees enter set geographic zones (down to about 100 m accuracy), with optional photo verification, significantly reducing buddy punching and time fraud at job sites and stores.
  • Biometric verification: Fingerprint/face, PIN, and QR give 3 verification methods, and Kiosk terminals create tamper-proof attendance records for strict compliance industries.
  • Seamless QuickBooks integration: Timesheet data flows into QuickBooks Payroll and project accounting, saving manual entry with re-keying near 0 and reducing payroll errors.
  • 4,000+ app integrations: Zapier and other connectors link scheduling, attendance, payroll, and HR systems into automated workforce workflows.
  • Smart scheduling: Auto-scheduling by skills and labor budgets, shift-swap approvals, and overtime alerts help control labor costs.

Product Ecosystem

QuickBooks Time Tracking

The core timesheet product with Web and mobile clock-in, project/customer-level timing, approval flows, and report export as the platform's timing engine.

QuickBooks Time Kiosk

Touchscreen self-service clock-in terminals for offices, factories, and stores, supporting PIN, QR, and biometrics with fixed anti-fraud attendance points.

QuickBooks Time GPS

GPS location and geofencing module that verifies real-time location to ensure accurate hours, suited to field service, delivery, and multi-site scenarios.

QuickBooks Time Scheduling

Smart scheduling that generates conflict-free shifts, handles swap requests, and links to labor budgets, staying in sync with attendance data.

QuickBooks Ecosystem

Deep integration with QuickBooks Accounting and Payroll keeps hours, project costs, and pay on a single data path.

Limitations

  • Higher price point: Per-user monthly billing scales costs with team size, offering modest value for budget-constrained small teams; compare free options like Clockify.
  • Limited international reach: Payroll and accounting integration depends on US QuickBooks, so non-US and Chinese users gain less localized value.
  • Steep setup: Many modules and detailed settings require planning clock-in policies and permissions before first deployment.
  • US-centric data: Data is hosted mainly in the United States, requiring evaluation for organizations with cross-border compliance needs.

Use Cases

  • US distributed workforce management (★★★★★): GPS clock-in plus QuickBooks payroll integration perfectly fits US hourly-worker attendance.
  • Construction and engineering (★★★★★): Multi-site geofencing and biometrics precisely manage field hours.
  • Stores and retail chains （★★★★☆）: Kiosk terminals plus scheduling suit standardized multi-store attendance.
  • Chinese and non-US teams （★★☆☆☆）: Limited localization and payroll integration; evaluate Toggl Track or Clockify.

Pricing

Plan Price Highlights
Standard ~$20/user/month Timesheets, GPS clock-in, basic reports, QuickBooks integration
Premium ~$40/user/month Smart scheduling, overtime rules, project costing, advanced permissions
Enterprise Custom quote Dedicated support, SSO, bulk deployment and audits

Note: Prices are public reference figures with annual discounts; check the official site for current rates.

FAQ

  • What is the relationship between QuickBooks Time and TSheets? TSheets is the predecessor, acquired by Intuit for about $340 million in 2018 and rebranded in 2019. See TSheets for the original product.

  • Do I have to use QuickBooks? Not required, but the deep hours-to-payroll integration is the core value; without QuickBooks the differentiator weakens, so compare general timing tools like Harvest.

  • Is Chinese supported? QuickBooks Time is primarily English with limited localization, focused on the US market. Chinese teams can review remote team management tool comparison for localized options.

  • How is pricing calculated? Per-user monthly subscription, about $20/user/month for Standard and $40/user/month for Premium with annual discounts; see HR system selection guide for budget planning.

  • Is attendance data secure? Biometrics and role-based permissions are provided, with US-based hosting; organizations with strict data requirements can review security hardening options.