Teamwork, founded in 2007 in Cork, Ireland, is a project management platform organized around clients, with built-in time tracking, billing and a client portal, serving 20,000+ agencies and professional services teams.

Strengths and Features

✅ Founded in 2007 in Cork, Ireland, serving 20,000+ agencies, consultancies and professional services teams
✅ Built-in time tracking and auto-billing support 2 billing modes (hourly or fixed price), generating invoices synced with QuickBooks and Xero
✅ A client portal for progress tracking, file approval and invoice review, accessible 24/7 to centralize delivery communication
✅ 3 project views (Gantt, kanban and table) combined with milestones and task dependencies for complex scheduling
✅ The free plan supports up to 5 users; paid plans are priced per user per month, scaling from 2-person teams to large organizations
✅ 256-bit SSL/TLS encryption plus SOC 2 Type II and GDPR compliance to protect client data
⚠️ The free plan is capped at 5 users, with core features such as the client portal, billing and Gantt locked behind paid tiers, limiting the micro-team experience
⚠️ Per-user monthly pricing grows quickly for teams over 20 people, and advanced reports and API access are only in Grow/Scale plans
⚠️ The interface is dense and less modern than newer tools, so new users face a learning curve
⚠️ Third-party integrations (about 100) are far fewer than ClickUp (1000+) and Monday.com (200+), so heavy reliance on specific tools should be evaluated early

Product Information

Category Communication

Tags project management Time Tracking Kanban Gantt Chart Resource Management Client Portal Billing Agency Teamwork Client Management

Company teamwork

Service Region Ireland

Official Website https://www.teamwork.com/

Recommendation Score 4 pts

Published 2026-08-09

Detailed Notes

Overview

Founded by Daniel Mackey in 2007 in Cork, Ireland, Teamwork is a SaaS platform for client-driven project management. Unlike general-purpose project management tools, Teamwork uses "client" as its primary organizing dimension — every project belongs to a specific client, and time tracking, billing, invoicing and communication all revolve around the client relationship, naturally fitting the way agencies, consultancies and professional services teams work.

As of 2026, Teamwork serves 20,000+ agencies and service-driven teams globally across marketing, design, development, consulting, legal and construction. The platform offers project management, time tracking, auto-billing, a client portal, resource management and business intelligence, supporting Gantt, kanban and table views, and integrates via REST API with tools such as QuickBooks, Xero and Slack.

Key Strengths

Client-centric project organization: each client gets an independent workspace, and managers can view project portfolios, total hours, invoiced amounts and receivables per client, with client communication history automatically archived to avoid fragmented information.
Built-in time tracking and auto-billing: desktop timer, manual entry and mobile tracking with per-project/member/task rates; invoices are generated automatically and synced with QuickBooks and Xero, helping service teams measure project profit accurately.
Full-featured client portal: clients can log in to review progress, files, invoices and approvals with white-label customization, significantly reducing email back-and-forth and miscommunication while improving delivery transparency.
Flexible views and scheduling: 3 views (Gantt, kanban and table) combined with milestones, task dependencies and subtasks cover everything from simple task lists to complex scheduling.
Resource management and utilization analytics: workload views, resource booking and skill tags help teams avoid over-allocation, with per-member billable-hour ratios to optimize capacity.

Product Ecosystem

Client Workspace and Portal

An independent client-centric space integrating contact management, communication history, file sharing and a client portal. Clients can review project progress, submit feedback, download deliverables and view invoices, with white-label branding and access controls.

Time Tracking and Billing

A desktop timer, manual entry and mobile tracking support hourly, fixed-price and hybrid billing, auto-generating billing entries and invoices and syncing to financial software such as QuickBooks and Xero for an automated time-to-revenue loop.

Project Views and Collaboration

Gantt, kanban and table views cover different management styles, combined with milestones, dependencies, subtasks and file versioning to support cross-team collaboration and complex delivery schedules.

Resource Management

Workload calendars, resource booking, skill matching and utilization reports help managers allocate people across multiple client projects without overloading or delaying delivery.

Integrations and API

A REST API and Webhook event callbacks integrate with automation platforms such as Zapier, enabling deep integration with existing toolchains.

Limitations

Limited free plan: the free plan caps at 5 users, with core features such as the client portal, billing and Gantt locked behind paid tiers, so micro-teams cannot experience the full value.
Higher cost for larger teams: per-user monthly pricing grows quickly for teams over 20 people, and advanced reports and API access only appear in Grow/Scale plans, further raising costs.
Mediocre modern UI: the dense interface is less polished than newer tools such as Monday.com, so new users need an adjustment period.
Limited third-party integrations: about 100 integrations is far fewer than ClickUp (1000+) and Monday.com (200+), so heavy reliance on a specific tool should be evaluated against the API early.

Use Cases

Agencies and service companies (★★★★★): the client portal and auto-billing strongly match project delivery for marketing agencies, design studios and digital development firms.
Professional services teams (★★★★★): consulting, legal and construction teams needing granular time tracking and client billing, where utilization analytics lift project profitability.
IT outsourcing and software development （★★★★☆）: Gantt and time tracking support multi-client project control, complementing technical tools such as Jira.
Freelancers （★★★☆☆）: the free plan is limited, but Deliver's client management and billing justify the investment for solo professionals.
Large internal teams （★★★☆☆）: for non-client-driven workflows, general tools such as Trello or Asana may fit better.

Pricing

Plan	Pricing	Key Features
Free	Free	Up to 5 users, basic project management and time tracking
Starter	Per user/month	More project views and basic automation
Deliver	Per user/month	Client portal, billing and invoicing, time tracking
Grow	Per user/month	Advanced reports, resource management, more integrations
Scale	Per user/month	White labeling, advanced permissions, API access

Note: prices are public reference rates; check the Teamwork website for current pricing.

FAQ

Teamwork or Monday.com / ClickUp? Teamwork has native advantages in client portal, time tracking and billing, suiting teams that invoice clients; Monday.com is stronger on visualization and cross-department versatility, while ClickUp covers more ground as an all-in-one. If the core need is "client projects + hours + invoices", choose Teamwork.
Can I use it for free? Yes, the free plan supports up to 5 users with basic project management and time tracking, but core features such as the client portal, billing and Gantt require a paid subscription; see SaaS billing best practices.
Is there a Chinese interface? The Teamwork interface is English-first with no official Chinese version, though content input supports multiple languages. Local teams can combine localization tools; see internationalizing your website.
How do I migrate from existing tools? Teamwork supports importing from tools such as Trello, Asana and Basecamp, plus CSV bulk import and custom migration via REST API; review the productivity tools collection before migrating.
How does the client portal work? Clients log in through a dedicated entry to review project progress, task status, files and invoices and participate in approvals and feedback; the portal supports white-label logo, color and domain customization — see remote collaboration scenarios to improve client adoption.

Visit Teamwork Website →