HiTask is a veteran task and project management tool developed by a US team, combining projects, tasks, a shared calendar, and time tracking on a single-screen dashboard. The free plan gets you started, with email task creation and mobile sync included.

Strengths and Features

✅ Free plan requires no credit card and supports complete management of projects, tasks, events, and sub-task hierarchies (4 levels)
✅ Single-screen dashboard combines projects, tasks, calendar, and team members with drag-and-drop assignment, selective sharing permissions, and color tags (1 screen)
✅ Built-in time tracking and effort reports generate spent-time statistics per project or task to support cost accounting (1 suite)
✅ Email-based task creation, repeating tasks, multiple reminders, and missed-deadline notifications cover everything from to-dos to project delivery (3 reminder types)
✅ iPhone, iPad, and Android apps with Outlook, Google Calendar sync and Zapier/IFTTT integration (2 calendars)
⚠️ Interface feels dated; polish and interaction trail mainstream tools such as Asana and ClickUp, so the learning curve shows up in visual habits
⚠️ No native kanban or Gantt view; work is organized through lists and calendar, so complex scheduling is limited
⚠️ Third-party integration ecosystem is small, relying mainly on Zapier/IFTTT and an open API, so deep customization requires custom development
⚠️ In large teams and cross-department scenarios, permission granularity and advanced reporting are relatively limited

Product Information

Category Communication

Tags Team Collaboration project management Time Tracking Task Management Free Tool Gantt Mobile App Shared Calendar HiTask Task Assignment

Company File|images/logo-hitask.png

Service Region United States

Official Website https://www.hitask.com

Recommendation Score 4 pts

Published 2026-08-09

Detailed Notes

Overview

HiTask is a veteran online task and project management tool developed by a US team, built around a single-screen dashboard that brings projects, tasks, calendar, and team members into one window after more than 10 years of iteration. Positioned as "simple and sufficient" task collaboration, it is one of the lightweight collaboration tools in the communication and collaboration category.

Unlike feature-heavy platforms such as Asana and ClickUp, HiTask emphasizes removing complexity from project management so small teams can get started without training. It offers multi-language support (including Chinese), email-based task creation, time tracking, and mobile apps, and suits marketing agencies, design companies, and startups; see the productivity tools collection for similar options.

Key Strengths

Free and quick to start: The free plan requires no credit card, and a project and task setup takes minutes on the single-screen dashboard, ideal for small teams.
Everything on one screen: Projects, tasks, events, calendar, and members live in one window, reducing the cost of switching between tools.
Built-in time tracking: Native time tracking and effort reports tally spent time per project or task without third-party timers.
Multi-device sync: iPhone, iPad, and Android apps sync with Outlook and Google Calendar so progress is always up to date.
Flexible integration: Email-based task creation, Zapier/IFTTT automation, and an open API connect to existing workflows; see remote team toolchain.

Product Ecosystem

Projects and Task Management

Organize projects, tasks, and events with sub-task hierarchies, color tags, and due dates; tasks can be assigned to members and commented on.

Shared Calendar and Selective Sharing

A team calendar displays all member events, with per-member selective sharing permissions controlling who can modify or complete tasks.

Time Tracking and Reports

Time tasks or projects and generate spent-time and progress reports to support effort accounting and project reviews.

Mobile Apps

iPhone, iPad, and Android clients support task creation, updates, and sync for mobile and remote work.

Integrations and Automation

Outlook and Google Calendar sync, email-based task creation, plus Zapier, IFTTT, and open API extensions.

Limitations

Dated interface: Visual polish and interaction trail mainstream products such as Asana and ClickUp, so heavy users may find the experience average.
No native kanban/Gantt: Work is organized through lists and calendar; teams that prefer kanban or Gantt workflows need to adapt.
Small integration ecosystem: Third-party app coverage is limited, relying mainly on Zapier/IFTTT and the open API, so deep customization is costly.
Limited for large teams: Permission granularity and advanced reporting are limited; complex multi-project matrix management is better served by more comprehensive platforms.

Use Cases

Small team task collaboration (recommended ★★★★★): Free to start with a single-screen flow, ideal for 5-20 person teams to stand up a task system quickly.
Personal task and to-do management (recommended ★★★★★): Lightweight tasks, repeating tasks, and reminders cover personal productivity needs.
Marketing/design project delivery (recommended ★★★★): Project task assignment plus time tracking plus file sharing; see remote team toolchain.
Teams needing multi-device sync (recommended ★★★★): Mobile plus calendar sync supports field and remote scenarios.
Large complex projects (recommended ★★): Advanced reports and permissions are limited; evaluate more comprehensive platforms such as Asana.

Pricing

Plan	Price (reference)	Key features
Free	Free	Basic projects/tasks, single-screen dashboard, personal use
Pro (paid)	Quoted on official site	Time tracking, more collaboration permissions, advanced reports and integrations

Note: HiTask offers free and paid plans; exact pricing follows the current offers on hitask.com.

FAQ

Is HiTask completely free? A free plan is available with no credit card required; advanced features such as time tracking and more collaboration permissions require the paid plan, per the official site; see productivity tools collection.
Does HiTask support kanban or Gantt? No native kanban/Gantt view; work is organized mainly through lists and calendar. Teams that prefer kanban should evaluate tools such as Trello.
Does HiTask have a mobile app? iPhone, iPad, and Android apps are available with task creation, updates, and sync for mobile and remote work; see remote team toolchain.
How do I create tasks by email? Send an email to your HiTask account address and a task is created automatically, a convenient way to collect to-dos and requests; see remote team management tools comparison.
Does HiTask support Chinese? Yes, the product offers a multi-language interface including Chinese, so China-based teams can use it normally; see remote team management tools comparison.

Visit HiTask Website →