Overview

Redbooth traces its roots to 2008, when it launched as Teambox before being renamed Redbooth in 2013. Headquartered in San Francisco, United States, it is a platform focused on team communication and project collaboration. Task management sits at its core, unifying kanban, Gantt chart, list and calendar views in a single workspace so teams can plan, execute and follow up in one place.

Redbooth positions itself as "simple but complete" project collaboration, with built-in video conferencing, file sharing, comments and time tracking that reduce the cost of switching between tools. It serves small and mid-sized teams ranging from 2 to hundreds of people, and suits internet, design and marketing teams that need visual task progress and remote collaboration. It can replace or complement tools such as Asana and Basecamp; see remote team management tool comparison.

Key Strengths

  • Multiple task views: Kanban, Gantt chart, list and calendar — 4 views switch with one click; kanban suits agile iterations while Gantt suits milestone planning, covering different management styles.
  • Built-in real-time communication: HD video conferencing and screen sharing are embedded in tasks and projects, supporting 1-on-1 or group communication without switching to Zoom, Meet or other external tools.
  • In-task file sharing: Files and attachments link directly to tasks, bringing communication, documents and tasks together in 1 place, with comments, @mentions and real-time notifications for a traceable history.
  • Time tracking and reporting: Hours and progress are tracked across 3 dimensions — project, task and member — helping managers quantify resource allocation and project health.
  • Low-barrier trial: A 30-day free trial requires no credit card, letting teams fully evaluate paid features in real work before purchasing.

Product Ecosystem

Task and Project Management

Task cards are the basic unit, supporting subtasks, labels, due dates, assignees and dependencies, with kanban, Gantt, list and calendar views managing the full project lifecycle.

Video Conferencing and Timeline

Built-in HD video conferencing and screen sharing let meeting records link directly to tasks; the Timeline view tracks key milestones and project cadence.

File Sharing and Comments

A project-level file library and task attachments are managed centrally with comments and @mention notifications, keeping collaboration history intact and reducing communication loss.

Time Tracking and Reporting

Members log hours and the system generates reports by project, task and member, providing data to support resource allocation and project retrospectives.

Integrations and API

A REST API and webhooks integrate with common tools such as Slack and GitHub, supporting deep integration with existing workflows.

Limitations

  • Limited recognition and ecosystem: Brand and market share trail mainstream tools like Asana and Trello, with fewer templates, plugins and third-party tutorials.
  • Limited localization: Chinese interface and localization support are limited, so domestic teams should assess language and documentation adaptation costs.
  • Lean automation and reporting: Advanced automation rules and cross-project reporting are relatively basic, so large or complex workflows may need additional tools.
  • Per-seat pricing: Plans are billed per user, so total cost rises quickly as team size grows; budget-sensitive teams should evaluate in advance.

Use Cases

  • Remote and distributed teams (Recommended ★★★★★): Built-in video conferencing and real-time collaboration reduce tool switching, suiting cross-timezone work.
  • Agile and kanban teams (Recommended ★★★★★): Kanban views with task cards fit Scrum and Kanban workflows; see agile backlog refinement.
  • Milestone-driven projects (Recommended ★★★★): Gantt chart and Timeline views fit product launches and event planning driven by timelines.
  • Small and mid-sized teams (Recommended ★★★★): Complete features with a fast learning curve, suited to 2-50 person teams.
  • Large complex organizations (Recommended ★★★): Advanced automation and deep customization are limited, so complex organizations should evaluate platforms such as Asana and Jira Software.

Pricing

Plan Pricing (Reference) Core Features
Free trial $0 30-day full-feature trial, no credit card required
Pro approx. $5/user/month (annual) Task management, kanban/Gantt/calendar, file sharing
Business approx. $9/user/month (annual) Video conferencing, time tracking, advanced reports

Note: These are historical public reference prices; confirm current plans and billing on the official Redbooth website.

FAQ

  • How does Redbooth differ from Asana and Trello? Redbooth combines kanban, Gantt chart and built-in video conferencing in one platform, emphasizing integrated collaboration and communication; Asana is stronger on automation and workflows, while Trello is lighter. Choose based on team size and management style; see remote team management tool comparison.

  • Does Redbooth support Chinese? The interface and documentation are primarily in English, with limited Chinese localization; assess language adaptation first, and see website localization for multilingual options.

  • Does Redbooth have a free plan? It offers a 30-day free trial with no credit card required to experience all paid features; check current policy for a permanent free tier, and see productivity tool roundup.

  • What team size is Redbooth suitable for? It mainly serves small and mid-sized teams of 2-50 people with per-member subscription and permission management; larger organizations with advanced automation and customization needs should evaluate other platforms; see remote team management tool comparison.

  • How does Redbooth video conferencing work? Video conferencing and screen sharing are built into projects, so you can start instant meetings and link records to tasks, suiting remote teams that want to sync within task context; see remote team toolchain.